Services & Suppliers

EventPro specialises in providing the very best audio visual technology equipment for hire, for any purpose. Whether you need a simple PA system, or a larger scale technical production to really make an impression, we have the skills, staff and expertise to deliver and setup the latest technology solutions, on time and on budget, with the minimum of fuss for you.

EventPro are a true partner in the sense that each and every service we offer is bespoke, considered and personal. We specialise in conferences, exhibitions, exhibition seminars, awards ceremonies, product launches, hybrid streaming, software and I.T. and make it our mission to provide you with an extensive range of AV equipment and dedicated service.

You can place your order here:- 

Online Link:          www.eventproav.co.uk/order

Password:            eu (lowercase)

For more bespoke offerings please contact:- 

Carl Wilkes | EventPro

T: +44(0) 1827 250500

Email: hiredesk@eventproav.co.uk / cwilkes@eventproav.co.uk 

Deadline order date: 28th June 2023 - Any orders past this date will have a 20% surcharge

Any food or drink consumed on the stand MUST be purchased through the venue’s appointed catering company,The RAI venue holds the sole right to supply all food and beverages consumed on-site. They can supply a full range of food and beverages to your stand, and arrange waitress service where required. Should you wish to have any food or beverages on your stand you can order this directly on the RAI Webshop.

If you have any concerns please dont hesitate to contact iGBLive.support@clariongaming.com

Please note that the last catering orders need to be order 10 days before the show opening day.

Please note that if any external catering is used without consent from the venue, charges will be levied directly to you. Any buyout fees applied by the RAI post event as a result of supplying your own stand catering will be passed directly on to the Exhibitor to settle directly with the RAI.

We strongly recommend you use internal catering however if you chose to source your own catering supplies, it is essential that all corkage fees are agreed upon in advance to avoid any additional fees.

If you have any questions regarding any of the above, please contact exhibitorservices@rai.nl.

Deadline: 24th June 2023 

Order Here:- RAI Webshop

The gangways and public areas will be cleaned and vacuumed outside exhibition open hours. After the show closes each day you must ensure you place any rubbish bags or empty boxes for disposal in the gangways next to your stand. This applied for both space and shell scheme stands however please read the information below carefully to book additional cleaning.

Shell scheme

Shell scheme stands will be cleaned before your first conference day as part of your shell scheme package. If you require cleaning of your stand after the first day of the conference this will need to be booked and paid by the exhibitor directly with the venue. You can book additional cleaning from the venue by contacting:

Order Here:- RAI Webshop

Space only

No cleaning is included in your space only stands. You can book additional cleaning from the venue by contacting:

Order Here:- RAI Webshop

On Thursday 13th July it is your responsibility to ensure that all items and rubbish have been removed from your stand by 22:00. Waste must not be dumped or disposed of in the hall or any other part of the venue. Any charges incurred from items being abandoned, will be passed directly onto you.

DEADLINE: 6th July 2023

If you have any questions on the above please contact - exhibitorservices@rai.nl.

Clarion Gaming are partnering with Visit Connect for your data retrieval needs. Exhibitors can verify, rate, prioritise, monitor and respond to leads immediately. Not only that, they can assess the event as it unfolds against their own pre-set targets in order to continually assess return on investment. In short, Visit Connect puts the success of participation in the palm of an exhibitor's hand.

Using the app (iOS and Android) exhibitors can scan a visitor badge, retrieve contact data, add notes, answer pre-set questions, set follow up instructions, add voice memos and photos, and even immediately contact the visitor either direct from their device or by exporting their leads.

The Visit Connect portal offers a complete overview of all the devices activated for an event; giving all the detail that is being captured at the event, as it is being captured, so exhibitors can decide how, and when, they follow up on prospect data.

Visit Connect gives exhibitors total control of their leads and stand personnel, pre and post event. They can assign lead capture licenses, detail lead qualifying questions and answers, set lead targets and use the portal to follow up on leads to get the edge on their competition. Please view this page to see how you can get your data from iGB L!VE

If you have any queries on this, please contact: VisitConnect@ges.com / +44(0)1923 690 690

DSV Fairs and Events have been appointed as the official freight, customs and onsite handling contractor for the iGB L!VE 2023. They provide specialised freight forwarding services and transportation arrangements for exhibit materials, including on-forwarding after the event. Their aim is to ensure that you and your show teams receive the very best freight and handling assistance in the run up to, during and after the event.

To receive further information about delivery and shipping options , use this order form and contact:

Name: Terry Brunton

Email: terence.brunton@dsv.com

Tel: +44 (0) 121 780 2627

Mobile: +44 (0) 7743 972 536

For more detailed information please go to the Exhibitor Technical Manual.

Advanced warehouse deliveries

If you are sending deliveries before the show, we recommend sending them directly to the DSV Fairs and Events warehouse. These can be received up until Monday 26th June 2023 

Please follow the shipping instructions here and use the delivery labels provided by DSV , there are specific coded labels depending on what your shipment is. Please ensure you also complete the exhibition handling form for every delivery.

 

Direct deliveries to venue

Deliveries to the venue can only be accepted from Sunday 9th July 2023 to and including the last day of build up to 18:00hrs on Tuesday 10th July 2023. Please note any deliveries received outside of these dates may be held by the venue shipping agent and any charges for this service will need to be settled between the exhibitor and agent only. 

For delivery labels, please contact terence.brunton@dsv.com. There are specific coded labels depending on what your shipment is. Please ensure the labels are completed in full and affixed to all shipping so the label is clearly visible on arrival.  Please ensure you also complete the exhibition handling form for every delivery.

IMPORTANT: Any exhibitor from outside the European Union sending goods for FINAL import into The Netherland will require a Dutch or EU EORI number. This includes international companies not registered in the EU.
If you already have an EORI number from any other EU country this will be valid in The Netherlands
You can apply for a Dutch EORI number online here:
EORI - Application EORI-number for companies headquartered outside the European Union (belastingdienst.nl)

Address:- 

Schenker Logistics Nederland BV
c/o DSV Solutions
RAI Amsterdam
Europaplein
NL-1078 GZ Amsterdam

Courier Deliveries

Courier companies cannot arrange temporary import customs and will not deliver to your Hall / Stand unless you are there to receive the shipment. We strongly advise against using them but should you wish to do so please consign the shipment as below; we will receive the courier shipment and deliver to your stand on the date required.

Schenker Logistics Nederland BV
Casablancaweg 22
NL-1047 HN Amsterdam
Tel. +31 30 4100456

Goods should be marked with iGB L!VE 2023, name of exhibitor, hall and stand number.

IMPORTANT: Any courier shipment from outside the European Union will require a Dutch or EU EORI number – please see previous section for details.
Courier shipments should arrive customs cleared and with duties / taxes charged back to sender. Schenker Logistics Nederland BV or DSV Solutions will not accept shipments with charges outstanding

Please be aware that the electrics included in your package is only suitable for normal domestic tools and appliances e.g. laptop and mobile chargers, kettles, plasma screens. Fridges, coffee, ice-cream and slushie machines, multiple plasma screens, appliances and lights will require additional power. If additional power is not ordered, you may lose power to your stand as it will overload the circuit.

All additional electrical work on stands must be ordered through GES. (Order Link Coming Soon!)

For more information please contact iGBlive@ges.com

Advanced Rate Deadline:- 26th May 2023

Late Order Deadline:- 26th June 2023

We are delighted to introduce Event Guides Limited, our Official Event Publications partner.

The Official Event Guide is a vital publication for visitors which will be distributed free of charge to all registered visitors at the show and is the only on-site publication specifically designed to connect every buyer with every exhibitor. If you want to make the most out of iGB L!VE 2023 then look no further than the Official Event Guide.

Exhibitors may be contacted directly by Event Guides Limited, Official Show Guide publisher, concerning additional marketing opportunities, including advertising, enhancing your standard text profile or creating a bespoke marketing solution.

You are not allowed to bring your own forklifts into the venue due to insurance and health and safety reasons. However, the official freight forwarding company will be able to assist with unloading and loading your vehicles in the loading areas, but must be booked prior to the show. If you have any queries please do not hesitate to contact terence.brunton@dsv.com.

The Official Hotel for iGB L!VE 2023 is Nhow Rai Amsterdam 

Click on this link to book your accomodation now before the hotel gets completly booked out.

All exhibition stands will have Wi-Fi access as part of their stand package. Log in details will be available at the show.

We have invested heavily in the complimentary Wi-Fi network included in your stand package and this should be more than sufficient for your needs e.g. software demonstrations, browsing the internet, uploading photos, checking emails etc. As a result, the use of your own wireless routers is STRICTLY FORBIDDEN as this causes interference with this network.

Any established wireless networks found to interfere with the show Wi-Fi will be switched off by the organiser’s.

If you are interested in ordering wired internet for your stand :

Order Here:- RAI Webshop

Last Order Deadline:- 24th June 2023

If you have any questions on the above please contact exhibitorservices@rai.nl.

Our confirmed official furniture supplier for iGB Live! 2023 is Concept Furniture. Click here to view thier website for furniture options.

Recognition Express

 

Keep your brand in the mind of your customer or prospect after your meeting with a branded promotional gift from Recognition Express. A gift that they will want to take home is the ideal way of making sure your message stays in their minds long after the show has finished. In addition to gifts for all budgets Recognition Express can help make you look great on your stand with our range of gifts, banners, personalised clothing and name badges. Please have a look at our online catalogue which can be viewed at www.re-croydon.co.uk for inspiration. For all of your gifts, banners, personalised clothing and badges please contact Steve Bennett at Recognition Express for a friendly professional service.

 

T: +44 (0) 208 241 6989 / Email: sales@re-croydon.co.uk

Media Hut

Media Hut have been supplying promotional merchandise for gaming events for over 10 years. We specialise in sourcing unique and creative products from all over the world, from power banks, Bluetooth speakers and travel adaptors, to notebooks, pens and rucksacks. We can also supply all of your printed collateral (brochures, flyers and banners) to save you having to deal with multiple suppliers. We are your one stop shop for everything branded! We will deliver direct to your booth to save you the hassle of having to bring all of your items with you. This has proved to be a very valuable service for exhibitors and we are also more than happy to hold stock for you, and then deliver to any other show you may be attending in the future. We have attended pretty much every show in gaming over the years so we know what works. Contact us today to just have a chat or simply get some free advice on how to make a long lasting impact at your next Gaming show. To find out more, simply contact our experienced team:

T: +44 (0) 115 987 3777 / Email: gareth@mediahut.co.uk  / Skype: gareth.media.hut 

We will have an official event photographer capturing images of the show. However, should you wish for specific shots of your stand, staff etc please contact the photographer directly on james@wearejme.com

To bring your own photographer / videographer onsite please email iGBLive.support@clariongaming.com

Floor flats and platform floors are available for hire GES All orders can be placed online. (Link Coming Soon!)

Please note that all floor flats and platforms must be finished with a securely fixed metal or plastic edging trim. If you are shell scheme, please note that the interior dimensions of your stand may be slightly less than the dimensions of the stand booked. This is due to the system that is used to build shell scheme stands

For mmore details on this please contact iGBlive@ges.com.

Advanced Rate Deadline:- 26th May 2023

Late Order Deadline:- 26th June 2023

Please note there is a fee for promotional passes that will have to be paid before the event begins, the fee payable is dependent on the size of your Exhibition stand (i.e. 1 Promo staff Per 3m x 3m):

• 9m²: Entitled to 1x Promo staff pass at discounted rate of £150 each
• 18m²: Entitled to 2x Promo staff at discounted rate of £150 each
• 27m²: Entitled to 3x Promo staff at discounted rate of £150 each

Any model pass over your entitlement will revert to the normal non exhibitor rate of £1,500.

Promotional staff are permitted to walk around the expo hall as long as they abide by Code of Conduct. Promotional staff they must not congregate or hand out any promotional material in the registration area or conference rooms. Promotional drops are not permitted in our feature areas.

Event Staffing Supplier: WeImplement

weIMPLEMENT succeeded Outstanding Team as our preferred staffing supplier in 2022. 

weIMPLEMENT provides experienced, engaging and effective ambassadors (that we call Implementers) to represent you. We see ourselves as an extension of your team and take care of everything to pursue our common interest and goal, a successful and memorable experience for stakeholders and guests alike.

Our co-directors have over 30 years combined experience, we utilise this awareness and understanding to hand-select authentic personalities who are as passionate about events and brand experiences as we are!

Authentic personalities to embody your brand and bring every event to life.

Our Team, Your Team™

Main company contacts:

Perry Brookes
Email: perry@weimplement.co.uk

Tel: +447785756447

For new enquiries, please email hello@weimplement.co.uk

For existing clients, please email perry@weimplement.co.uk

Please Note: A Code of Conduct applies to all promotional staff, and must be adhered to at all times. All costumes must be approved in accordance with our code of conduct, this can be done by either sending to WeImplment, only if you are ordering staff through them, otherwise it should be sent to us at iGB Live Support .

All exhibitors can get submit any press releases to iGBlive.support@clariongaming.com.  All PR will be subject to editorial change and will be placed on the iGB L!VE website and/or the iGB L!VE website.

Promotional Hanging Banners

The cost to exhibitors for the opportunity: £2,300 per banner (excluding production and hanging/rigging costs). The dimensions for the banner must not exceed the stand size. The cost of the hanging banner may have been included within you stand package, you can check if this is the case by contacting your sales account manager.

Promotional Hanging banner (included in your stand package/ sponsorship)

It may be possible for banners and trusses to be rigged above the stands. However, please check with Katy Leslie when placing your order as there may be some height restrictions. All banners and trusses must be hung at a height of 8 meters from floor to the top of the banner. The banner needs to be printed on all sides. If a vinyl banner is being produced, please ensure it is produced in line with the venue requirements. Please note that poles must be brought with the banners and that the venue and iGB cannot supply these.  Unless otherwise agreed with Katy Leslie, all hanging banners are to be hung above a stand and are to not exceed the stand size.

EXPO TECH are the official rigging company for the iGB L!VE 2023 and will be on hand to assist you with any rigging services you require as part of your stand build – e.g. support, lighting, truss, chain hoists, etc.
To order any additional rigging please contact: rigging@mansveldexpotech.nl

ADVANCED RATE DEADLINE :- 13th June 2023 

A comprehensive range of standard items, including wall panels to form office enclosures, shelving, display panels, etc, may be hired from the GES, for more details and to request a quote please contact GES. All orders can be placed online (Link Coming Soon!). Please ensure you submit all plans in advance. Alterations on-site can be costly.

For more information on this please contact iGBlive@ges.com

Deadline:- 30th June 2023

Full vision are very well versed in the world of iGB Live! as they have been working with us on this showfor the past 5 years. They have focused on providing signage that is impactful while also sustainable. Full Vision has been consistently delivered a fantastic product and service forus for the past 5 years.Their ethos is something to keep you returning as a customer and that is because sustainabilityis at the heart of their business. They continue to work hard towards removing away from theuse of environmentally harmful subtrates and improving print efficiencies. Each new productthey design is produced with sustainability in mind, where and how products are sourced withtheir processes fine-tuned with waste on all print and packing minimised.In 2020, Full Vision removed the use of traditional PVC on the show floor and replaced it withan eco-friendly fabric. All directional signage was produced using a cardboard product that canbe recycled after the event through standard waste paper streams.They specialise in taking thelatest print and cut technology to make your ideas a reality, their services including, but are notlimited, to the following. They can produce freestanding signs, hanging banners, pull upbanners, branded furniture, floor graphics and information desks

.For enquires please contact:

Email: exhibitor@fullvision.co.uk

Tel: +44 (0)203 866 4444

Website: www.fullvision.co.uk

Storage will only be handled by DSV Fairs and Events. They are the official freight forwarding supplier for the show and can assist with any storage you may require. Their contact details are as follows:- 

Terry Brunton
terence.brunton@dsv.com
Tel: +44 (0) 121 780 2627

Unfortunately, there are no storage facilities available on-site. You are responsible for arranging storage of your literature, packing cases and boxes. All items must be stored within the confines of your stand. Please do not store anything behind your stand. Fire regulations require that any items found outside your stand be removed, as they are a fire hazards.

There are no permanent facilities for water and waste, compressed air or natural gas supplies in the hall. Exhibitors wishing to have a temporary supply on their stand will need to contact RAI Amsterdam on:

Order Here:- RAI Webshop

NB: There are certain rules and regulations that govern the use of gas within exhibition halls. Please ensure you contact piped services if you plan to have gas on your stand.

For any questions on this please contact exhibitorservices@rai.nl