Official Suppliers

EventPro specialises in providing the very best audio visual technology equipment for hire, for any purpose. Whether you need a simple PA system, or a larger scale technical production to really make an impression, we have the skills, staff and expertise to deliver and setup the latest technology solutions, on time and on budget, with the minimum of fuss for you.

EventPro are a true partner in the sense that each and every service we offer is bespoke, considered and personal. We specialise in conferences, exhibitions, exhibition seminars, awards ceremonies, product launches, hybrid streaming, software and I.T. and make it our mission to provide you with an extensive range of AV equipment and dedicated service.

Click here to see some of the various AV equipment they have to offer. You can place your order here:- 

Online Link:         www.eventproav.co.uk/orderPassword:            eu (lowercase)

For more bespoke offerings please contact:-  Carl Wilkes | EventPro

T: +44(0) 1827 250500

Email: hiredesk@eventproav.co.uk / cwilkes@eventproav.co.uk 

Deadline order date: 2nd July 2024 - Any orders past this date will have a 20% surcharge 

Any food or drink consumed on the stand MUST be purchased through the venue’s appointed catering company, The RAI venue holds the sole right to supply all food and beverages consumed on-site. They can supply a full range of food and beverages to your stand, and arrange waitress service where required. Should you wish to have any food or beverages on your stand you can order this directly on the RAI Webshop.

Please note that if any external catering is used without consent from the venue, charges will be levied directly to you. Any buyout fees applied by the RAI post event as a result of supplying your own stand catering will be passed directly on to the Exhibitor to settle directly with the RAI.

We strongly recommend you use internal catering however if you chose to source your own catering supplies, it is essential that all corkage fees are agreed upon in advance to avoid any additional fees.

If you have any questions regarding any of the above, please contact exhibitorservices@rai.nl

You can order any catering at the venue by either contacting exhibitorservices@rai.nl for more bespoke orderes or via the webshop link below. 

Deadline: 1st July 2024

Order Here:- RAI WEBSHOP

The gangways and public areas will be cleaned and vacuumed outside exhibition open hours. After the show closes each day you must ensure you place any rubbish bags or empty boxes for disposal in the gangways next to your stand. This applied for both space and shell scheme stands however please read the information below carefully to book additional cleaning.

PACKAGE STANDS

All basic and branded AMP packages will be cleaned before your first conference day as part of your package. If you require cleaning of your stand after the first day of the conference this will need to be booked and paid by the exhibitor directly with the venue. You can book additional cleaning from the venue by contacting:

Order Here:- RAI WEBSHOP

SPACE ONLY

No cleaning is included in your space only stands. You can book additional cleaning from the venue by contacting:

Order Here:- RAI WEBSHOP

On Thursday 18th July it is your responsibility to ensure that all items and rubbish have been removed from your stand by 22:00. Waste must not be dumped or disposed of in the hall or any other part of the venue. Any charges incurred from items being abandoned, will be passed directly onto you.

 

DEADLINE: 11th July 2024

If you have any questions on the above please contact - exhibitorservices@rai.nl.

 

New to 2024, Clarion gaming have a new exhibitor registration platform called LiveBuzz. Registered Attendees will be uploading all important information that can be accessed by purchasing their lead scanning tool - SmartScan.

SmartScan be either included as part of your package with clarion or by simply purchasing it online via the Exhitor Registration Tab on the Ezone. Once on the Exhibitor Hub , you will be able to see a menu option to purchase smartscan if you havent already or use your smartscan option. You will be able to see all scanned leads on the exhibitor hub as well. 

Please do contact us at iGBLive.support@clariongaming.com if you have any questions on the above.

Clarion gaming have now changed our Official Freight and Shipping partner to Kuehne+Nagel Logistics. Kuehne+Nagel will be the exclusive agent for onsite handling, including forklifting, storage, customs clearance, warehousing, and will assist exhibitors with their international freight forwarding and end-to-end logistics requirements. 

Click here to view all details for Advanced Warehouse, Customs and all Shipping details 

Key Contact:-

Andy Blundell

Phone:- +44 (0) 7583 134102

Email:- andy.blundell@kuehne-nagel.com

PLEASE DO NOT SEND ANYTHING DIRECTLY TO THE VENUE , IT WILL GET LOST. CLARION AND KUEHNE+NAGEL TAKE NO RESPONSIBILITY FOR ANY DELIVERIES DONE DIRECTLY TO THE VENUE.

Deadline:- 8th July 2024 (5 working Days Before Arrival)

All electricity has to ordered via GES. Space only stands will NOT have any electrics included as part of their stand package. Order by the advanced rate deadline for best prices. 

Branded AMP Packages and Shell Scheme Packages do have electrics included in the package. You can see what is included in the your stand section of this manual. All additional electrical work on stands must be ordered through GES. 

Please be aware that the electrics included in your package is only suitable for normal domestic tools and appliances e.g. laptop and mobile chargers, kettles, plasma screens. Fridges, coffee, ice-cream and slushie machines, multiple plasma screens, appliances and lights will require additional power. If additional power is not ordered, you may lose power to your stand as it will overload the circuit.

Order Here:- GES Webshop

For more information please contact iGBlive@ges.com

Advanced Rate Deadline:- 7th June 2024

Last Order:- 17th June 2024

 

You are not allowed to bring your own forklifts into the venue due to insurance and health and safety reasons. However, the official freight forwarding company will be able to assist with unloading and loading your vehicles in the loading areas, but must be booked prior to the show. 

Please contact andy.blundell@kuehne-nagel.com to book forklifts

Our confirmed official furniture supplier for iGB L!VE 2024 is Concept Furniture.

Feel free to order any furniture from them on their website conceptfuniture.co.uk. 

 

All exhibition stands will have Wi-Fi access as part of their stand package. Log in details will be available at the show.

We have invested heavily in the complimentary Wi-Fi network included in your stand package and this should be more than sufficient for your needs e.g. software demonstrations, browsing the internet, uploading photos, checking emails etc. As a result, the use of your own wireless routers is STRICTLY FORBIDDEN as this causes interference with this network.

Any established wireless networks found to interfere with the show Wi-Fi will be switched off by the organiser’s.

If you are interested in ordering wired internet for your stand :

Order Here:- RAI WEBSHOP

Last Order Deadline:- 1st July 2024

If you have any questions on the above please contact exhibitorservices@rai.nl.

Recognition Express

Keep your brand in the mind of your customer or prospect after your meeting with a branded promotional gift from Recognition Express. A gift that they will want to take home is the ideal way of making sure your message stays in their minds long after the show has finished. In addition to gifts for all budgets Recognition Express can help make you look great on your stand with our range of gifts, banners, personalised clothing and name badges. Please have a look at our online catalogue which can be viewed at www.re-croydon.co.uk for inspiration. For all of your gifts, banners, personalised clothing and badges please contact Steve Bennett at Recognition Express for a friendly professional service.

T: +44 (0) 208 241 6989 / Email: sales@re-croydon.co.uk

Media Hut

Media Hut have been supplying promotional merchandise for gaming events for over 10 years. We specialise in sourcing unique and creative products from all over the world, from power banks, Bluetooth speakers and travel adaptors, to notebooks, pens and rucksacks. We can also supply all of your printed collateral (brochures, flyers and banners) to save you having to deal with multiple suppliers. We are your one stop shop for everything branded! We will deliver direct to your booth to save you the hassle of having to bring all of your items with you. This has proved to be a very valuable service for exhibitors and we are also more than happy to hold stock for you, and then deliver to any other show you may be attending in the future. We have attended pretty much every show in gaming over the years so we know what works. Contact us today to just have a chat or simply get some free advice on how to make a long lasting impact at your next Gaming show. To find out more, simply contact our experienced team:

T: +44 (0) 115 987 3777 / Email: gareth@mediahut.co.uk  / Skype: gareth.media.hut 

Promotional Hanging Banners

The cost to exhibitors for the opportunity: £2,300 per banner (excluding production and hanging/rigging costs). The dimensions for the banner must not exceed the stand size. The cost of the hanging banner may have been included within you stand package, you can check if this is the case by contacting your sales account manager.

Promotional Hanging banner (included in your stand package/ sponsorship)

It may be possible for banners and trusses to be rigged above the stands. However, please check with Katy Leslie when placing your order as there may be some height restrictions. All banners and trusses must be hung at a height of 8 meters from floor to the top of the banner. The bottom of the banner needs to be at least 6m from the ground. The banner needs to be printed on all sides. If a vinyl banner is being produced, please ensure it is produced in line with the venue requirements. Please note that poles must be brought with the banners and that the venue and iGB cannot supply these.  Unless otherwise agreed with Katy Leslie, all hanging banners are to be hung above a stand and are to not exceed the stand size.

EXPO TECH are the official rigging company for the iGB L!VE 2023 and will be on hand to assist you with any rigging services you require as part of your stand build – e.g. support, lighting, truss, chain hoists, etc.
To order any additional rigging please contact: rigging@mansveldexpotech.nl

Advanced Rate Deadline :- 18th June 2024

Last Order Deadline: 1st July 2024

A comprehensive range of standard items, including wall panels to form office enclosures, shelving, display panels, etc, may be hired from the GES, for more details and to request a quote please contact GES. All orders can be placed online. Please ensure you submit all plans in advance. Alterations on-site can be costly.

For more information on this please contact iGBlive@ges.com

Order Here:- GES Webshop

Advanced Rate Deadline: 7th June 2024

Last order Deadline:- 1st July 2024