Checklist

STAND PLANS

ALL stand plans need to be submitted to igbstandplans@clariongaming.com

Deadline for submission of Complex Stand Plans - Friday 16th May 2025 (incl stand plan design form). Please note that if you want to have a double deck stand, this needs to be approved by the Organisers. The deadline for making this request is Friday 2nd May. 

Deadline for submission of Non-Complex Stand Plans - Friday 23rd May 2025  (incl stand plan design form)

If you're not sure if your design is complex or non-complex; you can view our guide here.

STAND DESIGN INSPECTION FORM 

Download here

Deadline in line with stand plan deadlines as this form needs to be submitted alongside your stand plans. This MUST be included in your stand plan submission.

SITE INDUCTION FORM FOR BUILD WRISTBANDS

Please click here to complete the iGB L!VE Site Rules form

Please note, contractors will not be permitted access onsite without a completed form. We recommend completing this before coming onsite to avoid delays. One form needs to be completed PER individual. 

OFFICIAL SUPPLIERS

Please click here to view our Official Suppliers list

You can see here a list of preferred suppliers for all services including their earlybird deadlines, webshops/ orderforms and contact details. 

You are able to download this list here.

• All plans, structural calculations and documentations must be in English and should clearly state the exhibiting companies name, stand number and the contact name, company and contact details of the contractor responsible for the stand build. Please try and ensure you are including all required information in one email submission.
• One copy of the plan view showing the dimensions and psotions of walling, features, major working exhibits, flooring, demonstration areas, audio visual equipment as well as any suspended structures/ balloons/ inflatables.
• One copy of each elevation showing all dimensions, stability of any walling and overall build height.
• Any suspended element must be shown on rigging plans to include its dimensions, position, height, materials/ system used and method of construction
• Full visuals/ photographs to support the technical plans
• A risk assessment and method statement and method statement for the stand build up & breakdown.
• A construction phase plan fo the stand.
• A copy of the public liability insurance (minimum cover £2million GBP (or the equivalent if detailed in a different currency). This should be provided by the company responsible for building the stand. 
• Please make sure your client has permission from Clarion Gaming for any suspended elements. Your plans will not be approved if they include suspended elements without the appropriate permission.
• Detail all building materials to be used
• Details must prove structural stability
• Fire certificates for fabric banners/ plants etc
• Positioning of DJ booths
• Details of special risks to include vehicle exhibitors
• Approval for a stand from a previous show will not be accepted as proof of permission to commence build and plans must be submitted afresh for every show.
• Permision to commence build must not be assumed until written permission is received from Essential Events. 
• When written permission to build have been granted for the original design, no altercations may be made without the agreement of Essential Events. Any changes or amendments to the design  or change of contractor will require a full resubmission of plans and will be subkect to an additional resubmission fee.
• All submissions MUST include your waste management plan, including confirmed orders from Excel London
• All submissions MUST include your Stand Design Inspection form